Travel

No air tickets should be purchased by the travellers themselves unless prior authorization has been received from UNU-WIDER.

Examples:

1. The most direct Helsinki-Paris route is 3h 5min by a direct flight. We add 4 hours to the most direct flight time and book the least costly flight of a maximum duration of 7h 5min (=3h5min + 4h). This may result the flight to have a stopover and not being a direct flight.  
2. The most direct route between London-Johannesburg is a direct flight for 10h 50min. We add 4 hours to the most direct flight time, and book the least costly flight of a maximum duration of 14h 50 min (=10h50 + 4h). This may result in a flight which has one or more stopovers.

Transportation from the airport to the venue

External collaborators will be provided with terminal expenses incurred for each required trip to/from the airport in the following fixed amount:

The terminal allowance for a return trip would typically consist of four (4) terminal allowances of above mentioned unit costs. E.g. 4*USD47=USD188 (not for New York or Tokyo). There is no need to submit taxi receipts.

No terminal expenses shall be paid for leaving the airport in an intermediate stopover.

Travel support / DSA

External collaborators authorized to receive UNU-WIDER travel funding will typically be offered DSA (Daily Subsistence Allowance / per diem) payment to cover hotel cost, meals and out-of-pocket travelling expenses. As a general rule the DSA is broken down as follows: 50% for hotel, 30% for meals and 20% for miscellaneous expenses.

External collaborators are required to settle any additional expenses incurred (such as phone calls, laundry, minibar, etc.) before departing the hotel. UNU-WIDER will not reimburse such costs.

Note that if UNU-WIDER provides one or more meals, the DSA will be deducted accordingly.

If you do not have a valid consultancy contract with UNU-WIDER, please arrange your own insurance coverage for the travel.

Disclaimer: The United Nations University disclaims all responsibility for medical, accident and travel insurance, for compensation for death or disability, for loss of, or damage to, personal property and for any other loss that may be incurred during travel time or the period of participation. In this context, it is strongly recommended to secure, prior to departure, international medical insurance for the period of participation in the meeting.

Please check promptly with the nearest Embassy or Consulate in your area whether you need a visa to your destination.

Allow sufficient time before the start of the travel for visa processing. Should you have difficulty obtaining a visa let us know immediately.

For Schengen visa applications, emergency medical insurance provided by UNU-WIDER (see insurance paragraph above) is normally not sufficient and the traveller is responsible for organizing the required travel insurance. For more information please see HERE or contact your UNU-WIDER contact person.

UNU-WIDER will reimburse the cost of visas for those authorized for travel support; please retain the original receipts for this purpose (send advanced copies of such receipts to us). Should you need to incur any additional expenses related to your visa application (courier charges, travel costs for visa interview, etc.), please check first with UNU-WIDER for further guidance and authorization of these amounts.

Only vaccinations needed for UNU-WIDER related business travel might be covered upon prior authorization.  UNU-WIDER will reimburse the cost of the vaccination against original receipts. Please contact UNU-WIDER for further guidance and authorization of these amounts.

In case air tickets were purchased based on a prior authorization and/or visa expenses were incurred please send advance copies of the receipts and the tickets to your contact person via email together with a scanned copy of your signed F.10.

After the travel, please send the originals (used boarding passes, air ticket, visa receipts, vaccination receipts) together with the original signed F.10 to your contact person.

Address

UNU-WIDER
Name of the contact person
Katajanokanlaituri 6B
FI-00160 Helsinki
Finland